DLSS Registration

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This is a 7-digit number with a prefix of 's', e.g. s1234567. If the University has not yet issued you this identifying number, enter 'Unknown'.
If you aren't sure of the exact date, enter the month and year of you expect to start your studies
If you are unsure, enter details of what you are thinking of studying or "unknown".
If you aren't sure of the exact date, enter the month and year of your expected end of studies
Tick all that apply

Supporting Documentation

We want to provide you with the support that you require. To do this, we need you to provide suitable supporting documentation of your disability, health condition or specific learning difference.

Is my documentation suitable? 

We recommend you submit the documentation you have if you are unsure if it fits the criteria listed below, or only have documentation for some of the conditions for which you are requesting support.  An advisor will review what you have submitted and be in touch if we need more.

Do not share the following with us as we cannot accept them as supporting documentation:

  • Copies of prescriptions or x-rays.
  • Photographs of injuries.
  • Incomplete diagnostic reports. We need you to upload your full diagnostic report and not just the diagnosis page.
  • Documents pertaining to parents, children, siblings or other family members.

I have questions about the documentation criteria.

If you do not have any documentation and have questions about the above criteria, please submit a query and one of our Disability & Inclusion Officers will respond to your query.

All documentation must be presented in English.

If your documentation is not in English, you have two options:

A: Obtain a certified translation of your original documentation. A certified translation is one which has been certified to be a true and accurate translation by the person who completed the translation. It should include the contact details of the person or company who prepared the translation and be added to the document in such a way so as to prevent the translation being tampered with, namely a legal fastening and/or embossed seal. This adds credibility to the translation and the authority this is presented to can verify the document with the translator if required.

B: Allow us to run your documentation through the University's AI platform, ELM, to obtain a translation. If you wish to use this method you need to:

  1. Email your original documentation to disability.service@ed.ac.uk
  2. State in the email that you give the Disability and Learning Support Service permission to run the documentation through the University's AI platform to obtain a translation.
  3. The documentation MUST be in Word or PDF format, we cannot create a translation from photographs.
  4. We will email you a copy of the translated document once done for their records.

Information we require for Visiting/Exchange Students, who are studying for a year or less in Edinburgh

Please ask your home institution to complete this Visiting Students Home Institution Learning Adjustments Form. The completed form will detail the adjustments/accommodations you have at your home institution and will allow us to provide you with comparable support here at the University of Edinburgh.

You are not required to include the supporting documentation suggested below, although we may occasionally ask for further information. We will contact you if we need it.

All documentation must be presented in English.

Dyslexia, Dyspraxia, Dysgraphia, Dyscalculia

We need a diagnostic assessment report which meets the following criteria.

  1. Completed and signed by one of the following:
    • Chartered Educational Psychologist, or
    • Specialist Teacher certified by the Professional Association of Teachers of Students with Specific Learning Differences (PATOSS) or Dyslexia Action: Requirements for Specialist Teacher Reports
  2. Use adult tests such as the WAIS IV
    • In some instances, a report using a child-normed test between the ages of 14-16 years may be accepted. If you are unsure, upload any documents you have and we will review them for you.
  3. Include attainment tests such as:
    • Adult Reading Test (ART),
    • Test of Word Reading Efficiency (TOWRE), or
    • Wide Range Achievement Test (WRAT).
    • There may be exceptional circumstances where other tests are deemed to be acceptable. We will work to the guidance produced by theSpLD Assessment Standards Committee (SASC).

Autistic Spectrum Conditions or ADD/ADHD

We need a letter or diagnostic report confirming your diagnosis and completed by a medical professional, e.g. consultant psychiatrist or clinical psychologist.

If you are awaiting a diagnosis, we can put study adjustments in place based on a copy of a referral for diagnosis letter from a medical professional, e.g. GP.

NB: Unfortunately, we are unable to arrange any funded support until you have been formally diagnosed and we have received a copy of your letter/diagnostic report to confirm this diagnosis.

Disabilities, Chronic Illnesses, Mental Health Conditions

We need a letter or documentation from a relevant medical professional, e.g. your doctor, consultant, psychiatrist or another specialist.

The letter/documentation must outline:

  • Details of your disability or medical condition and symptoms (e.g. does it cause fatigue, loss of concentration, anxiety?)
  • That your disability or medical condition is ongoing or long-term and will impact your studies for at least 12 months.
  • When the diagnosis was made.
  • How your daily life is affected by your disability or medical condition.

When requesting documentation from your medical professional you may wish to give them the option to complete this Medical Evidence Form rather than composing a letter.

Deafness/Hearing Loss

We need a letter or documentation from a medical professional (eg your GP, audiologist, cochlear implant centre etc)

The documentation should include:

  • Level of deafness/hearing loss
  • If the deafness/hearing loss is ongoing and long-term
  • As far as possible, how your daily life is affected (ideally with reference to participation in university studies)

Additionally, we will ask a number of questions during this registration process that will help you and the advisor have an informed discussion at your initial appointment.

Blind or have a visual impairment uncorrected by glasses

We need a letter or documentation from a medical professional (e.g. your GP or optometrist)

The documentation should include:

  • Level of blindness/sight loss
  • If the blindness/sight loss is ongoing and long-term
  • As far as possible, how your daily life is affected (ideally with reference to participation in university studies)

Additionally, we will ask a number of questions during this registration process that will help you and the advisor have an informed discussion at your initial appointment.

Short-Term Conditions that impact your ability to study/complete exams (e.g. broken finger/writing hand)

We should be able to put some short-term support in place to help you with your studies or exams while you recover.

You do not have to provide medical evidence but if you have a letter from a doctor or the hospital, this would be helpful and we would be grateful if you could upload this. If you are waiting for documentation, you can send it on later.

Please provide the following information (in the free text box) on the final page of this form:

  • details of your injury
  • the likely duration of your injury
  • the impact the injury has on your studies and day-to-day activities

If you don't have any documentation, select 'No' below and move to the next stage.

If you are unsure if your document(s) are suitable, select 'Yes' and upload what you have.

Supporting Documentation Upload

Please upload your supporting documentation via the upload button(s) below.  

Please ensure the documents you upload:

  • Pertain to you and not your parents, children, siblings or other family members.
  • Include the full diagnostic report,  not just the diagnosis page.
  • A multi-page document is one document and NOT separate documents for each page.

If your document has a password to open, include the password in the 'Password' box provided.

If submitting a photograph of your documents, ensure:

  • The document is flat before you take a photo.
  • There is enough light to read the document.
  • The document page fills the majority of the photo.
  • No hands, feet or objects are obscuring text on the page.
  • The document is legible.

If you have more than 3 documents, please either

  • merge your documents into 3 or fewer documents, or
  • email your additional documents to disability.service@ed.ac.uk where one of our staff will save them in your file.

Please be assured that your uploaded document(s) will be securely stored and only viewed by those DLSS staff who need to see it to progress your registration.  

Max size limit = 4 MB.
Max size limit = 4 MB.
Max size limit = 4 MB.

Please find your documents and return later to register

  1. Cancel this registration form.  
  2. Find and prepare your documentation for upload. 
  3. Start the registration process again, with the documents.

If you have any questions or issues, email disability.service@ed.ac.uk for help.

Please obtain digital copies

  1. Cancel this registration form.
  2. Scan or take legible photos of your documents.  
  3. Start the registration process again, with the documents.

If you do not have access to a scanner or suitable camera, you can drop by our Service and we will take scans for you. (Health & Wellbeing Centre, 7 Bristo Square, Edinburgh EH8 9AL)

NB: If submitting a photograph of your information, ensure:

  • The document is flat before you take a photo.
  • There is enough light to read the document.
  • The document page fills the majority of the photo.
  • No hands, feet or objects are obscuring text on the page.
  • The document is legible.

If you have any questions or issues, email disability.service@ed.ac.uk for help.

Please obtain the relevant supporting documentation and return later to register

  1. Cancel this registration form.
  2. Obtain your supporting documentation.
  3. Start the registration process again, with the ready to upload documents.

If you have any questions or issues, email disability.service@ed.ac.uk for help.

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